FAQ Internship Program - Career Catalyst

Internship Program -Career Catalyst FAQ

Introduction

This information is a collection of questions submitted via emails or through Workplace regarding the implementation of Career Catalyst from the Foundation for California Community Colleges (FCCC). Please submit any additional questions with the link below in order to collect more inquiries.

Submit a question or join us in our Workplace group

General

  • Why was there another contract sent to my college for Career Catalyst?
    • There was a second version of the Career Catalyst Contract Agreement sent for processing due to unforseen edits which were not in the initial version. Please contact CCC Maker TAPs if there any questions regarding the differences.
  • Who got the contract for Career Catalyst at my college?
    • The contracts were sent to the business officers listed in your college's contact list. The CCC Maker project lead was copied in the email.
  • Where should we submit the contract?

Contractual

  • Why is the Career Catalysts contract being recalled?

    • Colleges will be receiving an updated contract with edits to Clause 4.10 was altered to clarify responsibilities of workers compensation and assumption of liability. The original contract under section 4.9 states that the FCCC is responsible for worker compensation, yet section 4.10 states that the colleges will hold harmless the FCCC on a series of wage and hour violation claims including workers compensation. The whole purpose for the FCCC in being the employer of record is to sustain workers compensation claims, therefore this last claim was omitted in section 4.10 in the subsequent version of the contract.
  • Who signs the Career Catalysts Agreement?

    • Local college policy has jurisdiction on who signs college contracts and requirements of board reporting. Please talk to your local Chief Business Officer in business services or your local contract office to follow local procedures.
  • What does the funding amount and number of students under, "...total fee for the services to customer.." mean?

    • The FCCC is under contract to service the CCC Maker colleges and their contract amount was apportioned based on the CCC Maker colleges proportional funding amount. There are fees and taxes attached to the total amount and a base number of students were calculated for ease of college implementation. The base number is a yearly number and can be increased or decreased based on total college's performance over the first year and second year. Please contact the CCC Maker TAPS to submit a workplan update to changes the number of students serviced under the Career Catalyst.
  • Who is the "Customer" in the Career Catalyst contract?

    • The college.
  • Other than the signed Career Catalyst contract, what else should be submitted.

    • Your college's certificate of insurance outlines in section 7.2.

Financial

  • How is the money flowing to the colleges, FCCC and students?
    • The students will be directly paid by the FCCC as they are the employer of record. Funding is being supplied by Sierra College in contract with the FCCC to manage salary, logistics of payroll, taxes and workers compensation of students.
  • Are we going to be reimbursed for payment of the students?
    • No money is exchanged between the FCCC and colleges in funding of internships.
  • Can we use college funds to hire the paid interns and place them at employer sites?
    • This is a difficult proposition since college's general liability insurance only covers students within a "line of sight" of a college employee. Even if this provision is allowed within the college, the use of the college's funds cannot be reimbursed nor credited from the FCCC internship cost amount and therefore the cost would effectively decrease other category expenditures.
  • How much are the studnets getting paid from the Career Catalyst program?

    • All CCC Maker internships would be $12/hour unless there's a local municipal ordinance with a higher minimum wage.
  • How can students continue in the internship and continue being employed after the 20 hours paid by the funds provided by Sierra College?

    • There is a method for which colleges and employers can create an account with the FCCC in order to pay students from separate accounts. This will require a separate Career Catalyst contract and separate negotiations with FCCC.

Operational

  • What are the options for the student internships?
  • What is the outline of the process?
    1. Return Career Catalysts contract to Sierra (see above instructions)
    2. Recruit and visit potential employers and begin the Worksite Evaluation (see below)
    3. Develop an outline of the internship with outcomes, objectives, and goals to recruit students.
    4. Fill out Worksite Agreement with employers (coming soon)
    5. Onboard students and employers to the Career Catalysts platform (training coming soon)
    6. Students get selected and begin internship reporting hours worked in Career Catalyst.
    7. Colleges personnel approve student time card based on payroll calendar by FCCC.
    8. Student gets paid by FCCC.
    9. Employer evaluates the student.
  • What do we do after we submit the contract for Career Catalyst?
    • Once the contract is submitted to Sierra College, there are processes of Work Site Evaluation, Work Site Agreement and Student Onboarding which will follow (see Career Catalyst Below), prior to placing a student in the internship. Worksite evaluations can be happening prior to the signing of the Career Catalyst contact.
  • What is the Worksite Evaluation mentioned in the webinar and is it related to the Job Site Request in the Career Catalyst contract.

    • The Worksite Evaluation is a form filled out by college staff in accordance to Customer Assurances in the Career Catalyst contract. This is the initial step where job descriptions, job site request and internships outcomes are established. Additionally, this form assures that employers are complying with federal and state employment laws and that the location is safe for students from hazardous conditions, harassment, and discrimination. Below is a link to the form and an electronic version to fill out for expedition submission.

  • What if the employer has an existing safety verification inspection done by their workers compensation insurance provider?

    • Some employers may have an existing safety check done periodically and are acceptable to inslect and to submit as part of the employer on-boarding process.
  • How do I engage employers?

  • Will I receive credit for internships that comply with the CCC Maker defined internships yet are not paid by the foundation?

    • As part of the internship program established in your college, you may elect to have a paid work experience and follows the college's budget and workplan. These can be separate experience and can be included in the reporting of the Quarterly Reports separate from the internship paid by the FCCC. Please contact your CCC Maker TAP for any questions in mixing funding and internship program set up.
  • How will my student be matched to an employer who has been previously cleared by the worksite evaluation and worksite agreement?

    • Colleges are responsible for providing the employer match to each student signing up for Career Catalyst.
  • I have a community partner/college department/non-profit who needs a designed solution, yet they are not technical experts in the skills developed in the makerspace. How can we develop internships for organizations like these who are not employers who may be able to assess student outcomes directly from our makerspace training?

    • An option may be to create a framework of design thinking the students implement in developing the solution for such partners. Partners can assess whether students develop their needs analysis, present multiple solutions and iterate based on feedback as they consider multiple constraints of use, cost and function for the end user.
  • Does the FCCC require personnel from the college inspecting the workplace and filling out the Worksite Evaluation/Employer Safety Assessment is a contractor vs. an actual employee?

    • The colleges to determine this process and it's recommended that the Risk Management Business office rep to sign off on this process. At other sites a faculty member or staff fills it out, yet that process was also signed off as well.
  • What happends if the college's do not get the paychecks to the students on the last day of their employment? Is there a fee they would be liable for?

    • The submission of the internship should include the last day of the internship to anticipate hours in the future, which will be necessary bu the college to approve prior to the last day and for the FCCC to send the check (via mail) to the student so that it arrives at the last day or if the internship transcends more than 2 weeks and direct deposit is set up, the last payment can be through electronic means.

Career Catalyst

  • How do I get started?

  • Who needs to be working with Career Catalyst at my college?

    • An individual coordinating internships at you college would contact employers, visit businesses for opportunities, help students with payroll onboarding and time sheets, as well as help coordinate logistic with the FCCC for prompt payroll tasks. Please verify that your Internship Coordinator for your college is on the CCC Maker TAP contact list and if not please add using the CCC Maker contacts form and select Internship Coordinator as the role.
  • Who should I contact at the FCCC to verify that our college is ready to be processed with their internships.

  • How do I set up students in Career Catalyst?

    • Register students through the online portal and expect to recieve a confirmation email with paperwork. Please verify that you have your Internship Coordinator identfied in the CCC Maker TAP contact list.
  • Do the colleges have to get "approval" from FCCC based on the submission of responses in the Work Site Evaluation?

    • No. The responsibility for employers to follow labor and employment laws fall under the colleges and both the worksite evaluation and the subsequent worksite agreement are meant to help colleges in this process. Please follow your college's procedure for this risk management process and provide a similar worksite evaluation or worksite agreement to the FCCC. The documents provided are templates as recommendations.
  • Do colleges need to fill out the Worksite Evaluation and do students get a copy?

    • It is a best practice and it would be up to the colleges if they wish to give students a copy.
  • Does the Work Site Agreement, or a version thereof, need to be completed prior to the student being on boarded?

    • It is a best practice to use the FCCC sample version or a version thereof.
  • Is there any indication which options students should select when filling out the in W-4 ?

    • The FCCC cannot offer tax advice. If the form is left blank it will automatically default to 0 withholdings.
  • What are some of the paperwork that the student needs to complete prior to the internship?

    • Here's a PDF of paperwork that will be provided through their Paycom signup.
  • How do I use Paycom!?

    • Here's documentation to get you started. Videos and webinar recording coming soon.
  • What information is necessary to get a student fully registered into Paycom?

    • Start date
    • End date or students work schedule reflecting 20 hours work experience.
    • Job description
    • Confirmation of timekeeping supervisor for tracking/approving the students time
    • Worksite Evaluation
    • Worksite Agreement
  • What if the students surpass the 20 hours of the internship?

    • If the students log in more than 20 hours and was verified by the worksite supervisor for the timekeeping supervisor, the student will need to be paid for the full hours. Yet, the FCCC will invoice Sierra only the 20 hours and the college will be invoiced for the remainder of the hours

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